Privacy Policy.

Employment Networks, Inc. (“Applicant Network,” “we,” “us,” or “our”) operates a split-fee recruiting marketplace that connects recruiters, candidates, and companies. We are committed to protecting your privacy and being transparent about how we handle your personal information.

This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you:

• Visit our websites, including applicant.network and splits.network
• Use our platform, mobile applications, or related services
• Create an account as a recruiter, candidate, or company representative
• Interact with our AI-powered features, customer support, or marketing communications

By accessing or using our services, you acknowledge that you have read and understood this Privacy Policy. If you do not agree with our practices, please do not use our services.

Platform Services

We use your information to operate and deliver the core Applicant Network platform: creating and managing your account, facilitating candidate-to-job matching, enabling split-fee agreements between recruiters, processing payments through Stripe, providing customer support, and verifying identities for compliance purposes.

Communication

We send transactional emails through Resend regarding account activity, job opportunities, candidate submissions, split-fee agreement updates, feature announcements, and platform notifications. Marketing communications are sent only with your consent, and you can opt out at any time.

Analytics and AI

We use Google Analytics and Microsoft Clarity to understand how users interact with our platform, identify usability issues, and improve the user experience. Our AI features, powered by OpenAI, analyze job descriptions and candidate profiles (in anonymized form) to provide intelligent matching, recommendations, and conversational assistance. We do not use your personal data to train third-party AI models.

Platform Improvement and Safety

We analyze usage patterns to develop new features, improve existing functionality, monitor for security threats, detect and prevent fraud, enforce our terms of service, and comply with legal obligations. We may use anonymized, aggregated data for industry research and reporting that cannot identify individual users.

We implement industry-standard security measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction.

While we implement robust security measures, no method of transmission over the Internet or electronic storage is completely secure. We encourage you to use strong, unique passwords, enable two-factor authentication, and promptly report any suspicious activity on your account.

Regardless of where you are located, we provide all users with the following rights regarding their personal information:

To exercise any of these rights, please contact us at privacy@applicant.network. We will respond to your request within 30 days. We may ask you to verify your identity before processing your request to protect your account security.

Splits Network's use of information received from Google APIs adheres to the Google API Services User Data Policy, including the Limited Use requirements.

What Google Data We Access

When a recruiter on the platform chooses to connect their Google account, we request only the minimum scopes required for the specific feature:

• Google Calendar: We read calendar event details (to display scheduled interviews), check free/busy availability (to suggest meeting times), and create/update events owned by the recruiter (to schedule interviews directly from the platform). We request only the calendar.events.owned, calendar.events.freebusy, and calendar.calendarlist.readonly scopes — not broad calendar access.
• Gmail: We read, send, archive, trash, and organize emails on behalf of the recruiter to manage recruiting communications within the platform. We request the gmail.modify scope, which covers reading, composing, sending, and inbox management (archive, trash, labels) without granting access to account settings or other Google services.

How We Use Google Data

Google user data obtained through these integrations is used solely to provide the specific feature the recruiter connected their account for:

• Calendar data is used only to schedule, display, and manage interview-related calendar events
• Gmail data is used only to send and track recruiting-related emails initiated within the platform
• Google data is never used for advertising, profiling, or any purpose beyond the feature for which access was granted
• Google data is never transferred or shared with third parties except as necessary to operate the integration (e.g., infrastructure providers under strict data processing agreements)
• We do not allow humans to read your Google data unless you have given us explicit permission, or it is necessary for security purposes, or we are required to by law

Storage & Retention

OAuth access tokens and refresh tokens are stored encrypted in our database and are associated only with the recruiter account that granted access. We retain tokens only for as long as the integration is active. Calendar events and email metadata accessed through the integration are not permanently stored on our servers — they are fetched on demand. Disconnecting the integration immediately revokes our access and deletes the stored tokens.

Revoking Access

Recruiters can disconnect their Google account at any time from Account Settings → Integrations in the platform. Access can also be revoked directly from your Google Account permissions page. Revoking access does not affect the connected Splits Network account.

Employment Networks, Inc. is based in the United States. Your information may be transferred to, stored in, and processed in the United States and other countries where our service providers operate. These countries may have different data protection laws than your country of residence.

When we transfer personal data outside of the European Economic Area (EEA), the United Kingdom, or Switzerland, we ensure appropriate safeguards are in place, including:

• Adequacy Decisions: Transferring data to countries that the European Commission has determined provide an adequate level of data protection.
• Standard Contractual Clauses: Using EU-approved standard contractual clauses with our service providers that require them to protect your data to European standards.
• Data Processing Agreements: Binding contractual commitments with all service providers regarding data handling, security, and breach notification.
• Supplementary Measures: Additional technical and organizational measures where necessary, including encryption, pseudonymization, and access controls.

You may request a copy of the safeguards we use for international transfers by contacting privacy@applicant.network.

Our services are designed for professional use and are not intended for individuals under the age of 16. We do not knowingly collect, solicit, or maintain personal information from anyone under 16 years of age.

If we become aware that we have collected personal information from a child under 16, we will take immediate steps to delete that information from our servers. If you are a parent or guardian and believe your child has provided us with personal information, please contact us at privacy@applicant.network so we can take appropriate action.

If you are located in the European Economic Area (EEA), the United Kingdom, or Switzerland, the General Data Protection Regulation (GDPR) provides you with specific rights regarding your personal data.

Lawful Basis for Processing

We process your personal data under the following lawful bases:

• Contract Performance: Processing necessary to provide our platform services, manage your account, facilitate placements, and process payments.
• Legitimate Interests: Processing for platform improvement, security monitoring, fraud prevention, and analytics, where balanced against your rights and expectations.
• Consent: Processing for marketing communications, non-essential cookies (analytics and experience), AI-powered features, and LinkedIn profile integration.
• Legal Obligation: Processing required to comply with applicable laws, regulations, and legal proceedings.

Your GDPR Rights

In addition to the general privacy rights described in Section 7, EU/EEA users have the right to: lodge a complaint with your local data protection supervisory authority, object to processing based on legitimate interests, request restriction of processing while disputes are resolved, and not be subject to decisions based solely on automated processing that produce legal effects.

Data Protection Officer

You may contact our Data Protection Officer at dpo@applicant.network for any questions or concerns regarding how we handle your personal data under GDPR. We will respond within 30 days.

Automated Decision-Making

Our AI-powered matching and recommendation features assist recruiters and candidates but do not make binding decisions without human review. You have the right to request human intervention in any automated process, express your point of view, and contest any decision. Contact privacy@applicant.network to exercise these rights.

We may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors. When we make changes:

• We will post the updated policy on this page with a revised “Last Updated” date
• For material changes, we will notify you via email to your registered address at least 30 days before the changes take effect
• We will provide a prominent notice on our platform when significant changes are made
• We maintain an archive of previous versions for your reference

Your continued use of our services after the updated Privacy Policy becomes effective constitutes your acceptance of the changes. If you do not agree with the updated policy, you should discontinue use of our services and contact us to delete your account.